Name of the position/work place: Corporate Receptionist
Organization Unit: Administration and Quality Management Department
Reports to: Administration and Quality Management Department Director
Job Description:
- Receiving, processing and distributing incoming and outgoing documentation
- Creating and maintaining accurate e-archive of incoming and outgoing documentation
- Handling mail and related mail correspondence
- Ensuring the neatness of office space and supplies
- Management of meeting room calendar
- Procurement of kitchen and office supplies for Azmont building
- Processing received departmental invoices and following up on payment-related steps
- Participation in meetings upon request, preparation of meeting minutes
- Participation in the organization of corporate events (meetings, workshops, trainings, corporate parties, and gatherings)
- Performing administrative tasks, such as photocopying, filing and organizing documents
- Greets and welcomes guests in a polite and friendly manner
- Acting in accordance with company policies, procedures, standards, culture and rules
- Sharing responsibility for the company's image with other employees
- Fulfilling any and all other departmental tasks assigned by the superior
Preferred Competencies:
- Excellent organizational skills, including time management and multitasking
- Strong communicative skills (must have developed verbal and written communication skills)
- Ability to handle confidential information with professionalism and discretion
- Ability to prioritize tasks and manage multiple projects simultaneously
- Cooperation and ability to work in a team
- Knowledge of business documentation and basics of business correspondence
- Knowledge of computer work and bookkeeping programs
- Knowledge of the English language
